If you are a tenant, the quickest way for you to access your claim and payment information is to view your claim summary online:
The landlord portal
If you are a landlord who receives housing benefit payments, you can get information directly from the landlord portal. From the portal, you can view:
- payment, entitlement and suspension information
- the reason a claim ended
- overpayment deductions
- discretionary housing payments
You can also report that a tenant has vacated
Contact the Benefit Service
Use the landlord contact form
Use the form to:
- let us know about a change in your details
- upload evidence we have asked you to provide
- ask us to reconsider a decision
- report that a tenant has vacated
If you need to phone us
You can ask about your tenant's benefit claim if they have agreed that we can share information with you.
Before you phone us make sure that you have the following information ready:
- your landlord code
- the claimant’s name and address
You must give us the following information when you phone about your tenant's claim:
- your name and/or company name
- your address and/or company address
- your tenant's name and address
- your landlord code, if you have one
We can only discuss the following with you:
- that your tenant has claimed or renewed their claim for Housing Benefit
- that we have received the form, and the date on which we received it
- that we have made a decision on your tenant's claim and whether they are entitled to benefit. We cannot give reasons or how we calculated it
- that we have made a payment to your tenant and the dates of entitlement. We cannot tell you the amount or how we calculated it
- that we need more information to make a decision on your tenant's claim. We can tell you the general information we need, but we cannot tell you the specific details we have requested
- whether the claim is subject to a full case review and if the review has been completed
- the reason why we have suspended a claim. For example, if the tenant is no longer entitled to receive benefits. We can tell you that we believe their circumstances have changed and we have written to them to clarify the situation
- the reason why we have cancelled a claim. For example, if the tenant has not given us information we have requested, although we cannot disclose the specifics
Telephone: 0121 464 7000.
Receiving benefits payments
If your tenant is receiving Local Housing Allowance, it will generally be paid directly to them unless they are protected by the safeguarding policy.
Examples of when we use the safeguarding policy are:
- arrears of eight weeks or more
- the tenant cannot open a bank account
- the tenant has a history of debt problems
- the tenant has a history of not paying their rent
If you ask us to make payments directly to you, you must provide evidence for at least one of the above.
If your tenant is claiming Housing Benefit, we will pay it as originally agreed by the them. There are three payment options:
- directly to you as the landlord (direct payment). You must have a valid landlord code for this
- to the tenant by cheque
- to the tenant by BACS (bank transfer)
Direct payments for more than one tenant
We only send you one payment or receipt, even if you're receiving direct payments for Housing Benefit for more than one tenant.
We always include a schedule with the payment or receipt. This shows the dates and the amount of benefit we are paying for each tenant.
We will not send you any payment information if we are paying benefit directly to your tenants.
Overpayment of direct payments
We will recover any overpaid direct payments from you.
You must tell us as soon as you receive any overpayments to stop us taking any action against you.
We may invoice you for any overpayments or deduct them from future benefit payments.
You may find our landlord portal useful if you receive direct payments for housing benefits or discretionary housing payments.
Page last updated: 24 October 2023