Reading room procedures
Documents preserved in Archives and Collections are unique. Help us to preserve these documents by following these rules when using the secure archives searchroom:
Searchroom procedures
- Wash your hands or use hand-sanitiser before you come into the searchroom and avoid using hand cream. Do not use hand-sanitiser in the searchroom as it damages documents.
- Wear a face covering (unless you are exempt) at all times in Archives & Collections and the wider library as per government guidelines for public buildings, follow one-way systems and adhere to social distancing guidelines.
- Place coats, bags and items not required for reference purposes in the locker you are allocated. This includes lap top bags and photograph equipment cases
- Bring your own paper and soft leaded pencil to use; pens are not permitted.
- Only use the table you are allocated.
- Turn pages and handle documents carefully. See the handling guidance on your table/trolley if you are uncertain how to handle a document.
- Use book supports and flexible weights where appropriate. See the handling guidance on your table/trolley if you are uncertain how to use these.
- Only wear gloves when you are handling photographs and hold photographs by the edges.
- Do not lick your fingers when turning pages.
- Switch your mobile to silent. If you wish to make a call, speak to a member of staff.
- No food, drink, gum or sweets are permitted in the searchroom.
- Consult staff before taking photographs of any item. Flash is not permitted.
- For security purposes, archival items will be weighed or counted out and in.
- Return archival items, book supports and weights to your trolley and return the trolley to staff at the counter before you leave.
Seating and archival material
- When you are working on archival material you will be asked to sit in the supervised seating area.
- For security purposes, archival items will be weighed or counted out and in.
- Return archival items to a member of staff at the counter.