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Proof of Address: Transfer to year 7 and start of school in Reception year

When is proof of address needed?

Proof of address may be needed at the time when you submit your child’s application for Transfer to Secondary School or to Start Reception School

If your child has been attending nursery or school in Birmingham, in most cases we will already have an address on record for your child and proof will not be needed.

If you have moved within the last 12 months, or have not recently updated your child’s educational establishment with your current address, or your child is not currently in school or nursery in Birmingham, then proof of address is likely to be required.

IMPORTANT: All proof of address must be submitted, without exception, by the national closing date for school applications. For applications for September 2022, this is 31 October 2021 for transfer to secondary school, and 15 January 2022 for start of school in Reception. If proof of address is submitted after the closing dates, the address will not be considered for the purposes of processing your child’s on time application.

How do I provide proof of address?

You can provide this after you submit your online application, by emailing admissions@birmingham.gov.uk. Please state “Proof of address” on the email subject line, your online application reference number, and your child’s name and date of birth in the body of the email. Photographs or scans attached to your email are usually acceptable, provided they are clear and legible.

If you do not provide proof of address and this is required, we will contact you to request it. Please note that failure to provide proof of address will result in us being unable to consider this address for the purposes of processing your application. This may have an impact on the school place that your child is offered. Our request will be emailed to you, and therefore we recommend that you use in your application an email address that you monitor regularly, including the Junk folder, so that you do not miss any important communications from us.

The information that you provide will go through a series of validations within Birmingham City Council and may be shared with other organisations where necessary for the purpose of validation. Read more on the way in which Birmingham City Council processes personal data.

What is considered the child’s home address?

The child’s home address is the residential property that is the child’s only or main residence and which is either:

  • Owned by the child’s parent/carer(s) or the person(s) with parental responsibility for the child.
  • Leased to, or rented by, the child’s parent/carer(s) or the person(s) with parental responsibility for the child.

IMPORTANT: Where parent/carer(s) have shared responsibility for a child and the child lives with either for part of the week, then the main residence will be the address where the child lives for the majority of the school week. We can only accept one application from one address per child. Parent/carer(s) need to ensure they are both happy with the schools listed on the child’s application.

What is considered acceptable proof of address?

Please see below examples of acceptable proof of address:

  • A copy of your most recent council tax bill.
  • A copy of a recent utility bill (gas, water, electric etc. dated within the last six months).
  • A solicitor’s letter confirming contracts have been exchanged and specifying a completion date and the new address.
  • A signed and dated 12-month tenancy agreement from either Birmingham City Council or a known Birmingham Housing Association and the commencement date.
  • An official government agency letter regarding state benefits or pensions.

Documentation should be in the applicant’s name. Bills should be actual, not estimates.

The below are usually not acceptable proof of address on their own:

  • Bank statements.
  • Mobile phone bills.
  • TV licence.

Please note that neither of these lists are comprehensive. We may contact you to request additional proof where necessary.

If you are unable to provide any documents from the “acceptable” list, please send whatever you can; we will take it under consideration and contact you if we require further proof.

We understand that families can sometimes find themselves in difficult circumstances where it is not easy for them to access documentation. Please do contact us on tel: 0121 303 1888, email: admissions@birmingham.gov.uk if you have any questions or require advice or support.

Applications from UK Crown Servants and UK Military Families

Birmingham School Admissions will process applications from UK crown servants or UK military families, with evidence from their employers or commanding officers that they are returning to the area ahead of any move.

We will accept any posting or quartering address as a ‘home’ address in the absence of any actual home address.

Families in the process of moving to Birmingham from another local authority in England

If you cannot provide any of the proof listed above for a Birmingham address, you must apply for a place through the local authority you currently pay your council tax to.

Please note that his does not prevent you from applying for a place at any Birmingham school via your own local authority’s Common Application Form as transfers are coordinated between local authorities.

Families in the process of moving to Birmingham from outside England

If you cannot provide any of the proof listed above for a Birmingham address, we will accept an application from your current address.

This is only if it is located outside of England (as opposed to outside of Birmingham). We may ask you to provide proof of the address where you currently reside.

IMPORTANT NOTICE

We expect the information provided by you to be to the best of your knowledge, complete and accurate. If any of the information provided is found to be not true or deliberately misleading (including information omitted) then an offence may have been committed, including, for example, offences created by the Fraud Act 2006.

If a school place is allocated based on a fraudulent address, then that place may be withdrawn.

Further proof of address may be requested by the School Admissions and Fair Access Service at any point, and an unannounced home visit may take place.

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