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School referral | Section 19 referrals | Birmingham City Council
Section 19 referrals

School referral

You will need to provide specific information to make a Section 19 Education Access referral.

We recommend gathering the information before you start, or have access to staff who can provide it.

Note that the list is not exhaustive. Additional information may be required due to the child or young person’s circumstances.

Category Information required
Pupil information
  • Personal information - name, date of birth etc.
  • Graduated Response documentation
  • Special educational needs information
  • Social care involvement and contact information
  • Risks and associated risk assessment documentation
Educational record
  • Core educational attainment, progress and attitude to learning
  • Pupil’s strengths and areas of development
  • Attendance breakdown
  • Exclusions overview (suspension and permanent)
  • Presenting needs leading to referral
  • Agency involvement and contact
Current educational provision
  • Barriers to education
  • Reasonable adjustments and support implemented
  • Assessments completed
  • Remote education and ability to learn independently
  • Parental and pupil views on education
  • Alternative provision and outreach information
Medical conditions
  • Medical needs overview
  • Supporting medical documentation
  • Medical needs policy
Parent / Guardian information
  • Contact details
  • Emergency contact information

File size limits for attachments

Your completed form and attachments are sent to a mailbox. If the total size of your attachments is more than 20MB, your submission may not be received, even if you get a confirmation email.

Check that your files are under 20MB before submitting. If you need to send additional files, email them separately after submitting the form. Include your reference number.

The 20MB limit also applies to email attachments. If needed, split files across more than one email.

Instructions will be included in your email receipt.

Make a School's Section 19 Education Access referral

Page last updated: 9 October 2025

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