5 July 2019

This week's Noticeboard includes a message from Tim O'Neill, important information from BEP about KS4 and KS5 results collation, details of Happy Healthy Holidays and much more.

Included in this update:

Message from Tim O'Neill

Dear colleagues

I'm writing this from the Association of Directors of Children's Services Annual Conference that has been taking place in Manchester.

As I mentioned last week, Nichola Jones joined us on Monday as the permanent Assistant Director for SEND and Inclusion. Nichola is settling in well

Razia Butt attended the SACRE meeting this week to share plans for the Birmingham Relationships and Sex Education 2020 curriculum offer, which was well received. SACRE have agreed to contribute a further chapter to the equalities toolkit, All Equal, All Different. Details of the offer were published in Noticeboard last week.

We had a really productive meeting of the Headteachers' Consultative group earlier this week - this is a regular meeting between senior BCC officers, BEP, the Chairs of the Headteacher fora and Cabinet Members. This week we were sketching out a plan for the school to school self-improving system.

We also had a good meeting of the SEND Improvement Board on Tuesday which is making good progress. The DfE monitoring meeting is coming up next week.

Finally, please see the important information below from BEP regarding KS4 and KS5 results collation.

Have a nice weekend.

Kind regards


Tim O'Neill

KS4 and KS5 results collation

This summer the collation of provisional 2019 results for KS4 and KS5 (A-level only) in Birmingham will be carried out as usual, by Birmingham Education Partnership.

We want to make this process as simple as possible for you by requesting detail on a small number of measures and providing you with a form to complete and email back to Gwynneth.Stephens@bep.education.

The form is available via this link. If you would like someone to call you on results day to collect the information over the phone please let BEP know using the following contact details:

EMAIL: office@bep.education TEL: 0121 285 0924

School Admissions and Fair Access direct school line

The School Admissions and Fair Access direct school line will be closed on Wednesday 10th July. This temporary closure is to support the service ensuring it is up to date with late applications, change of preferences and proof of address submissions prior to the end of term. Thank you for your cooperation and apologies for any inconvenience.

CONTACT: Alan Michell, Head of School Admissions and Fair Access Service (alan.michell@birmingham.gov.uk)

Open Session Maps - Autumn Term

Historically, the School Admissions and Fair Access Service has paid for the production and delivery of cut-off distance maps to oversubscribed secondary schools for display at their open sessions in the Autumn Term.

Following an extensive review of our business activities, I am writing to advise that unfortunately we are no longer able to provide this facility. If you wish to have a map of your cut-off distances for display at your open sessions then you will need to directly contact the Survey and Mapping Team by 31 July 2019 at Survey&Mapping@birmingham.gov.uk

Please note that parents/carers can also learn more about the admissions criteria for entry to secondary schools by visiting our website: https://www.birmingham.gov.uk/schooladmissions

If parents/carers are unable to access the Internet and you cannot assist them with this process, then they can contact Children's Services on 0121 303 1888 for further advice and guidance.

Finally, may I take this opportunity to thank you for your continued assistance.

CONTACT: Alan Michell, Head of School Admissions and Fair Access Service (alan.michell@birmingham.gov.uk)

IMPORTANT - ‘Off-rolling’ (deletion from roll) and Part-time timetables (Ofsted framework)

You may be aware that deletion from roll has become an area of concern for Ofsted and the Department for Education. Ofsted have clearly stated that ‘off rolling’ is likely to lead to an inadequate judgment. The Local Authority has updated its guidance which you can find on our webpage www.birmingham.gov.uk/school-attendance

You may find this recent article on ‘off-rolling’ useful.

Colleagues are also reminded to ensure pupil movement forms are completed in relation to every deletion from roll, including elective home education and in year transfers. Pupil movement forms are not required for pupils leaving school on conclusion of compulsory school age (last Friday in June - year 11) or on conclusion of primary education (normal year 6 to 7 transfer).

Part-time timetables and recording absence:

From September, for the first time, Ofsted have included ‘part-time timetables’ in their inspection framework. Colleagues are reminded that children are entitled to full time education and that part-time provision should only be used if it’s for the benefit of the pupil, not the school; if it is short term; and if there is a written, agreed plan to integrate the child into full time provision in a timely fashion. Ofsted are also concerned at how part-time provision is coded on the registers:

‘If inspectors reasonably believe that a school is inaccurately recording attendance, has changed the timing of session registration to game attendance rates or is using part-time timetables inappropriately, then inspectors are likely to judge leadership and management to be inadequate.'

School inspection handbook May 2019, page 69

For more information on the new Ofsted inspection framework, please follow this link

Contact: Edwina Langley, Lead Attendance Officer, Edwina.j.langley@birmingham.gov.uk

Post 16 Curriculum and Provision Survey

The Post 16 Curriculum and Provision Survey is now live on Be heard.

This survey aims to gather information from Post 16 providers (School Sixth-Forms, Colleges and Training Providers) regarding their current curriculum and courses. In addition, to collect information regarding future plans and courses that providers intend to offer. This will help to inform provision planning across the city.

We are asking all Post 16 schools and providers in Birmingham to complete the survey which will help the Post 16 forum with strategic provision planning.

The survey closes on Wednesday 31 July 2019 and should only take 10-15 minutes to complete. It is available via this link.

Happy Healthy Holidays

Happy Healthy Holidays - Free summer holiday activity with food

To register and for more information please visit www.sportbirmingham.org/HHH

Flyer - https://www.birmingham.gov.uk/downloads/download/2827/happy_healthy_holidays

Induction for new school governors

School & Governor Support has published a briefing note which provides a framework for the induction of Governors in maintained schools, nurseries and academies.

The briefing note is aimed at :–

  • Chairs and Clerks to assist them in ensuring that new governors receive an appropriate induction that enables them to carry out their role effectively.
  • New governors to provide an overview of what they can expect.

Follow the link below to the briefing note:


Commonwealth Social: Saturday 27 July

With three years to go until the Commonwealth Games, Birmingham 2022 is marking this momentous milestone in the countdown to what will be a once-in-a-lifetime event, by hosting the Commonwealth Social, a free family friendly public celebration on Saturday 27 July 2019 from 12pm - 7pm. Taking place in Birmingham’s recently redeveloped Centenary Square, the Commonwealth Social will be a fabulous festival of sport, culture and food with the people of the West Midlands at its heart, celebrating everything that makes this vibrant region special.

The Commonwealth Social is an opportunity for local people to join in the celebration of the upcoming Games, which will provide a unique opportunity to put the city and the region on a global stage. There will also be a first glimpse of the new Birmingham 2022 look and feel, which has been created by working closely with communities from across the West Midlands, to create something that is truly representative of the region and its people.

Communal dining tables in the centre of the square will encourage visitors to pull up a chair and sit alongside their neighbours, international athletes, DJs, local community leaders, tastemakers from the region, local celebrities and those working to make the Games possible, and bring together the community to put their stamp on the Games in the way that only Birmingham can.

Attendees can expect to be wowed by pop-up performances from regional talent including dance groups, brass bands, choirs and world DJ sets. Local street food traders from Digbeth Dining Club will provide an exciting range of cuisine from across the Commonwealth, including Caribbean, Mauritian, Indian and British, encouraging local people to enjoy exciting new flavours from around the world. Each trader will also offer a special dish with £1 of its proceeds going to Foodinate, a not-for-profit organisation working to end local hunger. Foodinate forms partnerships with restaurants, venues and charities to provide meals to local people in need, and has provided over 100,000 free meals so far.

The day will play host to a number of sports demonstrations including 3X3 wheelchair basketball and much more. Team England athletes from the region and beyond will be in attendance to join in the celebration and mingle with local people.

Commonwealth Social

Birmingham Libraries Summer Reading Challenge – Volunteers wanted!

We are looking for young volunteers (aged 12-24) who love books and reading. Volunteers will be introducing library visitors to the Summer Reading Challenge. The challenge encourages children to read 6 books during the summer.

To volunteer for the Summer Reading Challenge, here at the Library of Birmingham, you must be able to do the following:

  1. Attend a 2 hour induction on either Saturday 6 July or Saturday 20 July (10am to 12pm)
  2. Start date is Monday 22 July. You can work up to six days per week Monday to Saturday. Shift pattern remains constant 10:45am to 3pm (with 30 minute break)
  3. Finish Date: week beginning 2 September, with a final Saturday as 7 September; and attendance at the SRC medal presentation on 14 September is optional

Hand in completed forms to the Children’s Library at the Library of Birmingham;

OR post to Children’s Library at the Library of Birmingham, Centenary Square, Broad Street, B1 2ND

OR email a copy to the childrens.library@birmingham.gov.uk. You can also send any enquiries to this email or come to the Children’s Library and speak to a member of staff.

The form is available via this link.

Autumn Term 2019 - 30 hours Early Education Places: Reconfirmation of DERN/Eligibility Codes

30 hours applications for parents – Autumn 2019

The Local Authority relies on early years providers to support the effective communication of the childcare entitlements and timescales for the 2019 Autumn term to parents. The headline message to families and parents is: If you want 30 hours free childcare entitlement in September 2019, you must get your 30 hours code by the 31st March 2019.

To support communications a communication tools kit is available in the social media folder on the Childcare Choices Website. The toolkit can be used to support your communication with families, encouraging parents to apply for 30 hour codes in good time as well as reminding parents to reconfirm their details are up-to-date on their childcare account.

These resources can be found at: www.childcarechoices.gov.uk
30 hours reconfirmations – Autumn 2019

Parents who have previously been issued with a 30 hours DERN code are required to reconfirm their eligibility with the HMRC every three months.

To ensure that children receive their funded 30 hours entitlement in Autumn 2019 you are encouraged to remind and support eligible parents to reconfirm their eligibility as soon as possible. Parents are able to reconfirm their eligibility by logging into the childcare account.

Early Years providers should use the ECS system to help them to establish the validity end date for each child. The validity end date will highlight which parents are due to reconfirm shortly. When the parent has successfully reconfirmed – then their validity end date will always update in the BCC ECS system. If the validity end date has not changed, then the parent has not successfully reconfirmed. Please note that unless a new code is issued you are not required to validate new codes every term providing the above instruction has been followed.

WEB LINKS : www.childcarechoices.gov.uk and www.ted-birmingham.org.uk

CONTACT: NEF Duty Line 0121 303 0267 nef@birmingham.gov.uk

Additional Mandatory Asbestos Awareness Training Sessions

Following the AMAP exercise undertaken by the DfE recently the HSE is targeting schools to visit to ratify the information received in the AMAP submissions. Two BCC maintained schools have been visited by the HSE and a Notification of Contravention was served to both schools. This is serious. A review of the Asbestos Management Plans at all BCC maintained schools is being undertaken to ensure they are fit for purpose.

Academies and Free Schools may also be targeted so please be mindful of this and contact your responsible body ASAP if you are contacted about one of these visits. BCC may be able to provide some support to Trusts if required however this would incur a charge.

For all those schools who are unable to attend the current Mandatory Asbestos Awareness sessions there will be further sessions in September which will be advertised next week.

For further information please contact: donna.foster@birmingham.gov.uk

Birmingham Education Support Sevices - Places available for July Training

Training courses available in July 2019

Food Safety Online - Level 2
(MIDAS) Minibus Driving (Refresher)
Level 3 Award in Emergency First Aid
Level 3 Award in First Aid at Work
Induction Training for New School Governors
Fire Marshal Training
FRIENDS for Life and FRIENDS Youth Programme
Asbestos Management Plan (AMP) Training
Primary Curriculum Group Meeting
Area Safeguarding Conference - North, West & Central
HR Portal Form Raiser Training
IOSH - Managing Safely
IOSH - Managing Safely - Refresher
Health and Safety Refresher for General Assistants
Strategic Governance - Managing Risk for School Governors
Area Safeguarding Conference - South
(MIDAS) Minibus Driving (FULL)
Area Safeguarding Conference - East
Passport to Safety
Equipping Duty Holders in Schools to Manage Risks Better
DSL Visits to CASS and MASH
Workshop to Raise Awareness of Prevent (WRAP)
WRAP Refresher Course
COSHH/ Manual Handling Refresher Training

For further information regarding training and events please contact - BESS@birmingham.gov.uk

School Exchange Opportunities from the British Council

Opportunities available through the British Council which enables schools to apply for an international travel grant to visit a partner school. The British Council, through Razia Butt, would be grateful if schools could share this with their networks to encourage as many applications as possible – particularly with head teachers working in schools which are located in areas of disadvantage.

The travel visits can be used to enhance curriculum teaching, improve language learning or help build soft skills. Priority will be given to applications that show the school, or the group of students being visited, have significant levels of disadvantage (e.g. # Pupil Premium, Opportunity Area, Index of Multiple Deprivation, Additional Needs etc). Further information can be found here – all visits need to take place before 31 May 2020 and applications are now open.

For schools that are interested in international visits but don’t have a partner school, we have some funding available for scoping visits to seminars in Spain, France, Germany and China in the autumn term to allow schools to set up a partnership and plan an exchange. The deadline for applications for scoping visits is the end of June. The scoping visits include:

  • Travel, accommodation, meals, visa costs all covered
  • All arrangements will be made by the British Council
  • Meet overseas teachers and build partnerships
  • Visit a school
  • Understand more about education approaches overseas
  • Plan an exchange visit
  • Cultural visits
  • Pupil workshops with overseas pupils

Further information on the seminars with key locations and dates are summarised below:

  • Madrid, Spain: 10 to 14 October
  • Le Havre, France: 16 to 20 October
  • Kunming and Fujian, China: 5 to 10 November
  • Dusseldorf, Germany: 28 November – 1 December

You can find more information on the China scoping seminar visit and European visits here. https://www.birmingham.gov.uk/downloads/download/2828/school_exchange_opportunities

Please do circulate this information to your networks and note the deadline of the end of next week for the scoping visits. The form needs to be completed online but a attached is a PDF version so you can see how simple it is. If you have any questions about the seminars or exchange programme, please contact school.exchanges@britishcouncil.org.

Cityserve adds another National award to the trophy cabinet

Birmingham City Council’s education catering division received the award for Workforce Transformation at the MJ Local Government Achievement Awards.

Held each year, the awards are one of the highlights of the public sector calendar and recognise the best local government services and personnel. Cityserve, which provides around 50,000 school meals across the West Midlands every day, beat off competition from organisations across the country to prove that it is the best when it comes to the transformation of its workforce.

The entry had to demonstrate that Cityserve has adopted a unique and innovative approach to workforce demonstration, leading the field in terms of workforce transformation and building a productive workplace through employee engagement.

As part of the entry, it provided evidence that it has: a flexible, transformed and productive workforce; joined-up ways of working; engagement in behavioural and cultural change and a can-do culture.

AWARD: https://www.birmingham.gov.uk/downloads/download/2826/cityserve_award
NEWSLETTER: https://www.birmingham.gov.uk/downloads/download/2829/cityserve_newsletter


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