6 June 2019

This week's Noticeboard includes a message from Tim O'Neill, advice about access to school sites, a reminder about the upcoming conference and more useful information for schools.

Included in this update:

Message from Tim O'Neill

Dear colleagues

Welcome back! I hope you had a restful break over half-term.

As you will be aware, late last week the Council was awarded an interim injunction to protect the area immediately surrounding Anderton Park Primary School. The order protects the school from further protests of the kind that were held in the street outside the school before half-term. You can access the order and read a statement from the Leader of the Council Cllr Ian Ward on the Council website here. There is also information below about access to school sites.

Before half-term we had a very positive and engaging meeting of the Headteachers' consultative group. We meet every half-term as a group with the Chairs of each of the Forums along with BEP and Cabinet Members.

Finally Eid Mubarak to everyone who was celebrating this week.

Kind regards


Tim O'Neill

Access to school sites

The below information is available on the Council website about access to Birmingham schools.

Birmingham’s schools are places of learning to which there is no automatic entitlement of public access. Any person who enters onto any school premises without permission, or a right to be there, is trespassing.

School premises are private property, and as such, the public has no automatic right of entry. This does not affect the parents or designated carers of enrolled pupils, who have an ‘implied licence’ to go on to the relevant school premises at certain stated times, and such access is defined and set out by each school.

If you are in any way unsure about the right of access, please contact the school in question in the first instance for advice to avoid any issues.

Conference for school leaders: Monday 24 June

Bookings for the conference can be made through: https://www.eventbrite.com/e/moving-towards-a-self-improving-system-tickets-61589605167. Searching Eventbrite with the words “Moving towards” should provide you with the details.

The event will be held at Birmingham City Football Club’s St Andrews Football Ground, Cattell Road, Birmingham, B9 4RL (with on site with free parking). Further details on the agenda will follow. The conference will start at 1pm with registration beforehand.

The invite is for head teachers and members of their senior leadership team. Invites have also been sent to chairs of governors, alternative providers and to union colleagues.

CONTACT: education@birmingham.gov.uk

Special Educational Needs and Disabilities (SEND) News: June 2019

The first edition of the Special Educational Needs and Disabilities (SEND) monthly newsletter is now available. This newsletter will aim to keep you informed about the work taking place across our multi-agency partnership to make the very necessary and important improvements in the current service offer to our children and young people; as well as addressing the findings from the Ofsted and CQC inspection in June 2018.

CONTACT: Rob.Willoughby@nhs.net

SEND Parent and Carer survey: closes 14 June

Survey link: https://www.surveymonkey.co.uk/r/XJGYZ3J

Since the first survey took place in November 2018 there have been improvements in:

  • Customer service and responding to email and phone calls
  • How all services are contributing to Education Care and Health Plans
  • The way the ‘voice’ of young people is heard in understanding their ambitions
  • The way staff are trained
  • How young people aged 14 and above are supported to become young adults,
  • The launch of a new Parent and Carer Forum
  • How we are working with parents and carers, and listening to the feedback that they give us.
  • Investment in NHS therapy services to reduce waiting times, and improved support whilst children are waiting.
  • The way complaints are managed and how we are learning from complaints

We are now keen to understand how these changes have impacted on children and families.

Please can you forward the survey to your staff and encourage parents and carers of children with special educational needs and disabilities to complete the survey – the survey closes on 14th June 2019.

Further information on the Joint Local area Written Statement of Action can be found through this link.

Education Safeguarding: Summer Area Conferences

Booking for area safeguarding conferences is currently open and can be found on the Birmingham Education Support Services website here.

Places are free for subscribing schools; non subscribing settings can purchase places for £150.The theme of this year's conference is 'Neglect in Childhood in Birmingham'.

Dates; July 8th, 9th and 10th, 2019
Venue; Tally Ho Conference Centre, Pershore Road, Selly Oak, Birmingham.
Time; 8am - 4pm

Outline of day; subject and speakers

  • Education Safeguarding Strategic Update - Julia Davey, Emma-Louise Hodgson, Moira Gilligan
  • Introducing the Neglect Strategy  -TBC
  • The Impact of neglect on child development and attachment - Family Action
  • Child neglect and substance misuse; identifying risk and providing an effective response - Aquarius
  • Neglect and children with special educational needs and disability - Education
  • Lived experience of Childhood neglect - Independent Consultant


  1. Neglect in Adolescence - Birmingham Children’s Trust
  2. Capturing the voice of the child - Education
  3. Understanding the impact of parent/carers mental health difficulties on children - Health

Contact: moira.gilligan@birmingham.gov.uk or 0121 675 4874

School Admissions and Fair Access: Staff training Monday 10 June

Due to mandatory training for all staff within the School Admissions and Fair Access Service, the direct line used for schools to contact their assigned Advisors (0121 216 3621) will be unavailable from 2.30pm-4pm on Monday 10th June 2019. 

Please email any queries to your allocated School Advisor and they will respond as soon as possible.  Thanks for your cooperation.

CONTACT: Alan Michell (alan.michell@birmingham.gov.uk)

Management of Deficit Budgets

Head Teachers, Governing Boards and Interim Executive Boards must ensure that their spending plans can be contained within the delegated funding that has been allocated to them.  Whilst the Local Authority acknowledges that funding for schools is becoming tighter and that expenditure is increasing, schools need to keep in mind their responsibilities around the management of public money including the accountability for how it is being spent and the requirements for taking swift action to avoid a deficit situation.

Schools that are facing financial difficulties for 2019/20 and beyond should make contact with Schools Financial Services (SFS) who will provide targeted advice and support on how to manage and reduce overspending.

The Local Authority also has responsibility for the management and oversight of public money and must ensure that robust strategic financial management is taking place in maintained schools. In cases where schools are setting or predicting deficit budgets the appropriate challenge will be made with the expectation that collaborative working can take place to enable schools to make the necessary decisions for reducing expenditure and being able to set and maintain a balanced budget.

Schools are reminded that in cases of persistent non-compliance in addressing overspending, the Local Authority will exercise its right to issue financial warning notices that could potentially lead to the withdrawal of a schools delegated budget.  This is a situation that we would want to avoid at all costs and to this end Head Teachers and Governing Boards are asked for their co-operation in working with the Local Authority to ensure that the appropriate actions to manage their finances are taking place.

Contact: sue.beer@birmingham.gov.uk

Strategic Financial Planning and Forecasting

As the new financial year is now underway, Head Teachers, Governing Boards and Interim Executive Boards are reminded of the need to ensure that their spending plans for the current financial year and beyond can be contained within the delegated funding that has been allocated to them.  Whilst it is accepted that funding for schools is becoming tighter and that there are ever increasing expenditure pressures to consider, schools are asked to keep in mind their responsibilities around the management of public money, the accountability for how it is being spent and the requirements for taking swift and appropriate action to avoid a deficit situation

We, as a Local Authority, also have a responsibility for the management and oversight of public money and ensuring that robust strategic financial planning is taking place in all of our schools. With this in mind, all maintained schools are now required, on an annual basis, to submit a Strategic Financial Forecast to the Local Authority by no later than the end of December each year, which has been discussed with and approved by the Governing Board or the Interim Executive Board.

The Forecasts should be submitted by post to Schools Financial Services, PO Box 16421, Birmingham B2 2ZA or submitted electronically to: LAComplianceReturns@birmingham.gov.uk

Maintained schools are also reminded that a copy of the Governing Board/Interim Executive Board approved Budget Plan must be submitted to the Local Authority by 31st May each year.

CONTACT: sue.beer@birmingham.gov.uk

REMINDER: 2019 Data Collections for EYFSP, Phonics, KS1 and KS2

The website https://www.birmingham.gov.uk/primarydata has now been updated with all the necessary documentation regarding the statutory collections and how to submit them.
Please see link ‘2019 Primary submission dates’ for deadlines of each key stage assessment return.  Please note, ALL schools are required to submit final returns by the stated deadlines. Any files received after the deadlines may not be validated before being submitted to the DfE and schools may not receive reports in a timely manner.

Please check you have access to Perspective Lite this will enable you to view reports published, an e-mail communication has been sent to schools recently.

CONTACT: Data and Intelligence Team (educationdata@birmingham.gov.uk)

September Guarantee 2019: Deadline Friday 28 June

Thank you for returning your Stage 1: Confirmation of Cohort Data Returns.

Stage Two: September Guarantee. Pre-populated spreadsheets will be sent out to all schools and training providers this week.

Under the September Guarantee, all young people in Years 11 and 12 have an entitlement to have received an offer in post 16 education or training. We will be collecting information from all education and training providers about:

  • All offers made to young people (both internal and external candidates)
  • All offers received by young people currently on your roll.

Please complete and return the pre-populated spreadsheet via Egress to insight@birmingham.gov.uk, by Friday 28th June 2019. 

‘No Offer’ Lists and requests for more information:

We will identify and send out a list of your Year 11 and 12 learners who have not received an offer of education or training week commencing 1st July 2019. Responses are required before 12 July 2019.

Failure to send in a return can result in the local authority having incorrect information on your cohort which could impact on what data is returned into the DfE for your institution.

For more information, please see the attached letter.

Early Education Entitlement Funding updates

Reconfirmation of eligibility Tax Free Childcare and 30 hours

Parents who already have a 30 hours free childcare entitlement code and/or Tax-Free Childcare must reconfirm their eligibility every 3 months. It is parents’ responsibility to reconfirm on time. Parents will be prompted via email by HMRC four weeks before their reconfirmation deadline, and again two weeks before the deadline. If parents have not reconfirmed, providers should ask parents to look in their spam email folder and to ensure the email account associated with their childcare account is the correct one.

Parents can also simply set themselves a 3 monthly reminder to reconfirm in their childcare account, for example using the ‘reminders’ feature in their smart phone, if they have one. Parents who have successfully reconfirmed their eligibility will receive a message to that effect from HMRC. Parents should share this confirmation of eligibility email with their provider.

Communication Toolkits

Providers have access to a range of communications tools to help promote 2 year old, universal and 30 hours free childcare entitlements and Tax-Free childcare. These tools include email templates, leaflets, posters and social media content; as well as a new infographic to help simplify the full childcare offer to parents. We would encourage you to share these resources with parents.  The resources can be found in the social media folder of the communications toolkit on the Childcare Choices Website - https://www.childcarechoices.gov.uk/communications-toolkit/

Increasing the take-up of Tax-Free Childcare

Tax Free Childcare is available to over a million working families, including many who don’t get other types of government support. The Childcare Choices website https://www.childcarechoices.gov.uk/  includes a childcare calculator which parents can use to work out how much they could get.
The Department of Education would appreciate it if you could speak to parents about the Tax Free Childcare scheme.

What Tax-Free Childcare can be used for

Tax-Free Childcare isn’t just for everyday childcare costs, such as; childminders, nurseries and nannies. Parents can also use it to pay towards the cost of (qualifying): after school clubs, play schemes, holiday clubs, summer camps and school holiday activities.

Reconfirmation of eligibility

To continue to get Tax-Free Childcare, parents must check and reconfirm their details with HMRC every 3 months. Reconfirmation is simple and quick to do. It is parents’ responsibility to reconfirm on time, although they will get a reminder email from the childcare service.

CONTACT: nef@birmingham.gov.uk

Consultation for Amalgamation: Marlborough Infant & Nursery School and Marlborough Junior school

Leigh Trust is conducting a formal consultation to make the following changes to amalgamate Marlborough Infant & Nursery and Marlborough Junior Schools:

  • Discontinue Marlborough Junior School;
  • Alter the age range of Marlborough Infant & Nursery School (to 3-11 years);
  • Enlarge the premises of Marlborough Infant & Nursery School (to include the Junior School side of the shared building).

The formal consultation runs from 13th May 2019 to 28th June 2019

Full details of the proposal and how to comment are available online on the Leigh Trust website.

Updates from The Procurement Service

You can view a copy of the latest newsletter by visiting : www.birminghameducationsupportservices.co.uk/Article/65088. The Summer Term updates include:

  • New Utilities Framework
    • What are the next steps for your school?
    • Are you exempt from CCL?
    • Site contact details
    • BCC Update on DCP161 Excess capacity charges
  • Contract for the provision of office removals/storage - Renewal update
  • Period Poverty - are you doing your bit?
  • School Security
  • Another Gold Medal
  • Let’s talk all things Fire
  • Work experience placements
  • Dates for your diary

Cityserve Pay

Cityserve Pay provides a fast and easy way for Birmingham schools to manage catering and other school payments and can save schools around £5,000 a year in costs, as well as reducing administration time and cutting waste. More information is available in the attached leaflet.


CONTACT: cityserveinfo@birmingham.gov.uk

Improving Outcomes Of Children In Care: Conference for teachers and social workers

Date: Monday 8th July 2019
Session One: 9am – 12 noon or
Session Two: 1pm – 4pm
Enrol: https://forms.gle/rLTV1egBAQSFD52L6

Audience: All Designated Teachers, Senior Leaders with responsibilities for Children In Care, lead Governors for Children In Care, all Social Workers supporting Children In Care.

Cost: Free


  • 8.30am or 12.30pm registration and refreshments
  • 9.00am or 1.00pm  Education – How is the data informing us? – Andrew Wright, Head Teacher, Birmingham Virtual School
  • 9.15am or 1.15pm  Social Care – Supporting the Outcomes of Children In Care
  • 9.30am or 1.30pm The View From The School – Stuart Guest, Head Teacher, Colbourne Primary School

Contact:- Andy Wright, Headteacher Virtual School andrew.wright@birmingham.gov.uk

Health and Safety Training Courses for School Staff: June  2019

Level 3 Award in First Aid at Work (Requalification) June 2019

Date: 24th & 25th June 2019
Start Time: 9:30 a.m. – 4:30 p.m.
Venue:Perry Tree Centre, Dovedale Road, Kingstanding, Birmingham, B23 5BX
Cost: £183.00 per delegate
To book call 0121 303 2420 or email schoolsafety@birmingham.gov.uk
Website :  https://secure2.sla-online.co.uk/V3/Provider/Home

Level 3 Award in First Aid at Work June 2019

Date: 26th 27th & 28th June 2019 - Start Time: 09:30 a.m. to 16:30 p.m.
Venue:  The Kenrick Centre Mill Farm Road Harborne B17 0QX
Cost:  £215.00 per delegate
To book call 0121 303 2420 or email schoolsafety@birmingham.gov.uk
Website :  https://secure2.sla-online.co.uk/V3/Provider/Home

University of Birmingham - Character Education CPD

The Jubilee Centre for Character and Virtues, at the University of Birmingham, are inviting you to take part in our Teacher Education research project. This project seeks to understand teachers' perceptions of character and character education in teaching, as well as the very important issue of how teachers are prepared and supported to meet the moral and ethical demands of their roles.

For this reason, we are asking qualified teachers from schools around the country to complete a short online survey: https://www.surveygizmo.eu/s3/90105322/In-Service-Teacher-Survey

With the inclusion of character development within the new Ofsted Framework, our research will inform the creation of Character Education CPD for schools. The CPD will be piloted in early 2019.

If you are interested in taking part in this phase of the project, please contact Michael Fullard: m.fullard@bham.ac.uk or 0121 415 8239

International Trade Summer School 2019

The Department of International Trade is inviting colleges and sixth forms to apply to their unique and exciting learning programme for 16-18 year olds.

Register and more information at: www.events.great.gov.uk/summerschool
Entries close Friday 7th June

Students will...

  • Build skills, confidence and knowledge in international trade
  • Experience a new and inspiring venue outside of the classroom
  • Receive an e-learning package to prepare for our one day challenge and skills event
  • Hear from expert speakers and senior leaders in business, gaining international insights from successful exporters
  • Compete in our National Competition, where one winning team from each location will be invited to London for an exciting International Trade Prize Day

Forward Thinking Birmingham; STICK Team

Forward Thinking Birmingham have two STICK team primary mental health workers located in CASS covering Mon-Fri, 8.30-4.30. Sue Cooper is available Mon-Tues and Sally Tarbox Wed-Fri.

Phone or email for advice and guidance when you think there is a mental health presentation and you would like to discuss. The child should be in a Birmingham education setting and have a Birmingham GP. Consent would be required for information sharing if there are no safeguarding concerns, but cases can be discussed anonymously.

The service does go up to 25 years of age so consider seeking advice if you have concerns about the mental health of a young parent under 25.
Sally and Sue can offer strategies and guidance.

Direct line; 0121 303 8328 email; bwc.stickftb@nhs.net

HSBC UK Let's Ride Birmingham: Sunday 9th June

British Cycling and HSBC UK are closing the roads to traffic in Birmingham this Sunday 9 June and hosting a free cycling festival for everyone. 

There’s lots to do from fun activities and challenges for the whole family to music, local street food and live stunt shows. Plus a few surprise guests on the day …  

Come along and enjoy seeing your city from the saddle. You don’t have to do the full 5km distance just as much or as little as you want. You don’t need to be an experienced cyclist. There will be no cars on the road, so you can wobble, zig-zag and stop as much as you like.  

It’s free, fun and the perfect activity for the whole family.

The ride begins at Aston University Campus but you can join us anywhere along the 5km route. There’s even free bike hire on the day if you don’t have your own bike.

Contact:- For more information and to register your free places, please visit www.letsride.co.uk

Summer Schools And Activities 2019

Please find attached a brochure detailing arts based summer schools delivered by Bham arts organisations for children and young people.

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