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Consultation on long-term agreements | Long-term agreements and major work | Birmingham City Council

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Consultation on long-term agreements

The council may enter a long-term agreement with service companies. For example, we have long-term agreements with companies who provide cleaning, insurance and repair services in our leasehold properties and estates.

A long-term agreement is one which lasts more than 12 months and will cost leaseholders more than £100 a year in service charges.

When we want to enter into a long-term agreement, we must consult with leaseholders before going ahead.

We will send a “Notice of Intention” to each leaseholder who will be affected, and to the secretary of the Recognised Tenants' Association, if there is one.

The notice must:

  • give an overview of the agreement, or let you know when and where you can see a  description of the agreement
  • explain why we think the agreement is necessary
  • tell you how to give your feedback on the agreement.

You have 30 days from the date of the notice to give your feedback. The council must consider all comments made.

After 30 days we will get estimates from different companies, assess them and select one. We will then send a second Notice of Proposal to each leaseholder who will be affected, to let them know about the proposed details of the new agreement. We must also inform the secretary of the Recognised Tenants' Association, if there is one.

The notice must include:

  • a statement of every party to the proposed agreement
  • either your estimated contribution, the unit cost, hourly or daily rate, or the overall estimated cost of the agreement
  • the intended length of the agreement
  • a summary of any feedback received and our response
  • a copy of the proposal or information on where and when you can see it
  • information on how you can give feedback.

You have 30 days from the date of the notice to give your feedback. The council must consider all comments made.

If we don’t follow the process above, we will not be able to charge each leaseholder more than £100 per year for the services.