All local authorities have a duty to improve the health of the population they serve. To help with this, we use data and information from a range of sources, such as the registration of a birth or death, or admission of a patient to hospital. This helps us to conduct research and statistical analysis to understand more about the health and care needs in the area so that we can target and plan the provision of services.
Birmingham City Council processes personal data (which may include sensitive personal data/medical information) in support of our Public Health function. The legal basis for the flow of data is under Section 42(4) of the SRSA (2007) as amended by section 287 of the Health and Social Care Act (2012) and Regulation 3 of the Health Service (Control of Patient Information) Regulations 2002.
The purposes of this work include measuring the health, mortality or care needs of the population; planning, evaluating or monitoring heath and protecting and improving the public’s health.
Personal data is information about a living person that may enable that person to be identified.
Personal identifiers related to births and deaths that may be collected and processed include:
- postcode of usual residence of the deceased, postcode of place of death
- NHS number
- date of birth
- date of death
- maiden name
- name of certifier
- name of coroner
- cause of death
- address of usual residence of mother
- place of birth text
- postcode of usual residence of the mother, postcode of place of birth of child
- NHS number of child
- date of birth of child
Births and deaths data is not linked with any other data without the prior agreement of the Office for National Statistics (ONS).
In addition, anonymised or pseudonymised data relating to the NHS and other services may be processed by Public Health. Anonymised data has had identifiers removed, so does not allow the re-identification of any individuals, whereas pseudonymisation is the process of replacing certain identifiers, in this case usually the NHS number, with a different unique identifier, or pseudonym. Pseudonymised data could be linked with other sets of data using the same pseudonymised identifier.
Confidentiality and security of data is maintained by being stored in secure systems, to which only authorised users have access. Before any data is shared as part of the functions referred to above, it is aggregated into a form that does not allow identification of any individuals.
You have the right to opt out of Birmingham City Council Public Health receiving or holding your personal identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on the specific data is and what programme it relates to.
For further information, please contact the Public Health team by email at: email@example.com or
by post to:
Birmingham City Council
PO Box 16732
Birmingham B2 2GF
You also have the right to request that Birmingham City Council stop processing your personal data in relation to any council service. However, if this request is approved this may cause delays or prevent us delivering a service to you. Where possible we will seek to comply with your request but we may need to hold or process information in connection with one or more of the Council’s legal functions.
For further information, please contact:
Corporate Information Governance Team
PO BOX 16366
Telephone: 0121 303 4876
For independent advice about data protection, privacy and data-sharing issues, you can contact the Information Commissioner at ico.org.uk