17 May 2019

This week's Noticeboard includes a reminder about the upcoming conference, information about the Birmingham Safeguarding Children Partnership, developments in the School Admissions process, guidance on the summer census and much more.

Included in this update:

Conference on Monday 24 June

Following on from the launch of the Directorate’s conference last week there has been a good response with half of the places now full. The event will look at the draft set of priorities which will shape the Education and Skills Directorate plan, address current issues faced across the city and look at how in partnership we can improve outcomes for children and young people.

Alongside the inputs from the Cabinet Member for Education and Skills Cllr Jayne Francis and Director Education and Skills Dr Tim O'Neill, we are pleased to be welcoming Professor Deborah Youdell who will be presenting with Razia Butt on the pedagogy of equality.

Places can be booked at https://www.eventbrite.co.uk/e/moving-towards-a-self-improving-system-tickets-61589605167

If you have any queries about the event, please contact education@birmingham.gov.uk

Birmingham Safeguarding Children Partnership

Birmingham Safeguarding Children Partnership replacing the Local Safeguarding Children Board was launched on 1 April 2019.  The Children and Social Work Act 2017 defines three 'Safeguarding Partners' to oversee and lead the arrangement to safeguarding and promote the welfare of children.  In Birmingham, the Local Authority, Birmingham and Solihull Clinical Commissioning Group and West Midlands Police will share equal responsibility for developing and leading the new partnership arrangements. For more information on the new arrangements see http://www.lscbbirmingham.org.uk/

The Partnership have recently updated the Resolution and Escalation policy (multi-agency). This process should be followed in order to resolve when there are professional disagreements about safeguarding children

CONTACT: Moira Gilligan (Moira.Gilligan@birmingham.gov.uk)

New developments to Schools Admissions process

The School Admissions and Fair Access Service (SAFA) is going through changes in order to improve services to our clients and the Admissions processes.  We have been listening to your comments and have been engaging with the current suppliers of our IT system, CACI.  We have worked with them to transform the current provision that will help reduce the amount of work for schools, administration staff as well as the staff within SAFA. 
The new developments include a schools portal, which provides a way for schools and the service to keep information up to date and make the information/data exchange process more efficient.  This includes the following:

  • Rankings
  • Waiting lists
  • In-year application information
  • Fair Access Referrals
  • Pupil Movement forms

The benefits of this will be:

  • Simplification of how schools create ranking files and waiting lists and facilitate place planning
  • A customised dashboard to give schools fingertip access to real time data and management reports  on pupil numbers, places and movement in a quick easy accessible format
  • Seamless transfer of data from the schools portal into the main child and schools record (Impulse) to ensure records are undated instantaneously, reducing processing time and enabling better quality data

We are involving a small number of schools to be part of the initial testing and development and will keep you updated about the new service and changes that will take place later in the year together with any specific actions that are required by your school. 

In the meantime if you have any questions or would like further information on how you can get involved and have early insight of what is planned then please email admict@birmingham.gov.uk for the attention of Nicola Bryant.

CONTACT: Alan Michell (alan.michell@birmingham.gov.uk)

DfE Statutory School Census - Summer 2019

Please find attached here a letter and guidance for the attention of Headteachers and School Census Contacts.

CONTACT: Education Intelligence (r&s@birmingham.gov.uk or 0121 675 1757, 0121 303 8842, 0121 303 8836)

2019 Data Collections for EYFSP, Phonics, KS1 and KS2

The website https://www.birmingham.gov.uk/primarydata has now been updated with all the necessary documentation regarding the statutory collections and how to submit them. 
Please see link ‘2019 Primary submission dates’ for deadlines of each key stage assessment return. 

Please check you have access to Perspective Lite this will enable you to view reports published, an e-mail communication has been sent to schools recently.

CONTACT: Data and Intelligence Team (educationdata@birmingham.gov.uk)

Finance information

2018/19 School Carry Forward Balances

Notification of 2018/19 School Carry Forward Balances have now been published on the Birmingham City Council website here.

The following points should be noted:

  1. Schools are required to complete the Surplus Balance Analysis and present this information for discussion at the next available Governing Body meeting.
  2. While the Local Authority reserves the right to request information from schools where there are either excessive balances or significant changes in balances year on year.
  3. Schools in deficit should contact Sue Beer (Head of School Financial services) to discuss the matter and agree a plan to address the deficit.

PE & Sports Premium Grant Allocations 2019/20 financial year

Official confirmation of the final 2018/19 Academic year for PE & Sports Premium Grant allocations paid in the 2019/20 Financial Year has now received. This has been published on the Birmingham City Council website here.

Please note that notifications will be added when further 2019/20 academic year allocations are determined.

Teachers Pay Grant Allocations April: August 2019

The Department for Education has confirmed the April to August 2019 element of the Teachers Pay Grant Allocations. This represents the final payment of the 2018/19 Academic year commitment to the DFE funding. A further allocation will be issued for the September to March element of19/20 Academic year at a later point. The notification of these allocations have been published on the Birmingham City Council website here.

Please note:      
For High Needs settings i.e.  maintained special schools, special academies, pupil referral units, hospital schools, and alternative provision academies, notifications are issued in line with the  consultation exercise proposal to allocate funding based on actual teacher FTE numbers as at 30th September 2018. This was in accordance with DfE conditions of grant guidance.

CONTACT: Finance (fairfunding@birmingham.gov.uk)

Change to email address for Children Missing Education referrals

Please note that all CME referrals should now be sent to cme@birmingham.gov.uk.

Please refrain from sending your referrals to cme@birmingham.gcsx.gov.uk as from 1st June, referrals sent to this email inbox will not be monitored. Please ensure that you use your encryption software when sending sensitive data in order to comply with GDPR.

If you have any questions please call a member of the CME Team and we will be happy to help you with your concerns on 0121 303 4983.

Birmingham’s Frankfurt Christmas Market Schools Competition

Birmingham’s Frankfurt Christmas Market will mark its 20th anniversary this year, so to celebrate children are being invited to create a new design for the market’s festive shopping bags.

Young artists are being asked to create a festive image, using the theme Christmas in Birmingham, fitting the design brief below. The winning design will feature on the market’s paper bags. The competition is open to Birmingham children, aged 11 and under.

All entries must be submitted as portrait images, 28cm x 20cm, using up to five different colours on a white background.  The deadline for entries is Friday 28 June 2019.

Paper entries should be sent to: The BFCM Schools Competition, European & International Affairs,  The Council House, Victoria Square, Birmingham, B1 1BB.

Electronic designs – and any queries – can also be sent to info@thebfcm.co.uk

VAT Training for Schools – New Dates

VAT training sessions for BCC schools to enable you to manage VAT accounting and reporting more effectively within your school will be held on the following dates:

  • Tuesday 11 June 2019
  • Wednesday 3 July 2019

The sessions will be held at BCC’s offices at 10 Woodcock Street, Aston, Birmingham, B7 4BL from 9:30am to 1:00pm.  The training will cover the VAT treatment of school meals, school visits, school lettings and sales to pupils, etc.  There will be opportunities to ask questions during the sessions.  Further sessions will be held later in 2019.

This training is compulsory for ALL BCC schools and at least one employee of your school must attend.  There are two places available on the training for each school.  You may choose to nominate an employee of your school, a BCC schools’ finance representative, e.g. from Schools Financial Services, or an external finance adviser as your optional second attendee at the training.

To register your place at the training, please complete the attached form and email it to ALL of the contacts below:

Janet Morritt – Tax Adviser – janet.morritt@birmingham.gov.uk
Leigh Nash - (Business Analyst VAT) – leigh.nash@birmingham.gov.uk
Thomas A Rees – Tax Adviser - thomas.a.rees@birmingham.gov.uk

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