Welcome to birmingham.gov.uk

Welcome to birmingham.gov.uk


This page is known as: www.birmingham.gov.uk/chaperones

The Children (Performances and Activities) (England) Regulations 2014 states whilst a child is taking part in a performance they must be in the care of a Chaperone, that has been approved by the Licensing Authority. The role of the chaperone is to act in "loco parentis" to the child or children in their care and to exercise a duty of care which any parent/guardian might be reasonably expected to give that child.

List of the legislation and regulations that govern Children in Entertainment:

  • Children & Young Persons Act 1933 and 1963
  • The Children (Protection at Work) Regulations 1998
  • The Children (Protection at Work) Regulations 2000
  • The Children (Performances and Activities) (England) Regulations 2014

Birmingham City Council maintains an approved list of Registered Chaperones which is available upon request.


Any adult living in Birmingham, Solihull, Warwickshire or Sandwell may apply to Birmingham City Council to be registered as an Approved Chaperone. Chaperones are approved for three years with Birmingham City Council and will be required to re-register at the end of their term to remain on our approved list. Any approval is subject to the Licensing Authority being satisfied that the person would be able to exercise proper care and control of the children, and that they will not be prevented from carrying out their duty as Chaperone by other duties. Any breach of these conditions could lead to the approval being withdrawn.

For an Application Form to register as an Approved Chaperone please download the document at the foot of this page or contact the Child Employment Team at:

Child Employment Team

PO Box 16938


B2 2JZ

Tel: 0121 303 8900

Fax: 0121 303 5122

Email: childemployment@birmingham.gov.uk. If you need to see a member of the team a prior appointment will be necessary.

The requirements for registration with Birmingham City Council are:

  1. Submission of a completed application form together with two passport-sized photographs
  2. Submission of the names and contact details of two referees
  3. A satisfactory ‘Enhanced’ DBS Disclosure Certificate obtained from the Disclosure and Barring Service DBS
  4. Attendance at an interview and our Chaperone Training Seminar.
  5. An awareness of Child Protection issues.

Other Registration Requirements of Birmingham City Council:

  1. Satisfactory clearance following checks against Children Services records; and
  2. written notification to be sent to the Child Licensing Section within seven days of:

    • any arrest for any offence, or of any conviction in a Court of Law whether in the United Kingdom or not;
    • any serious or noticeable illness or debility; and
    • any change of address, name or telephone number.

Skills Required

Different skills are required when chaperoning in a theatre to when chaperoning on a film set or on location. There is more “waiting around time” during filming and the weather may lead to the children being confined to a caravan for long periods. Will also need to take into account that children energy levels are far higher than adults and they may require more individual attention. Therefore skills required are as follows:

  1. Good communication and negotiating skills.
  2. To be able to differentiate between first night nerves and genuine illness, as some children may be considerably more nervous than others.
  3. Children often work in an adult environment. Therefore need to take into account the child’s age and experience, concentration span, and exposure to adult conversation and expectations.
  4. To be able to keep children calm in an emergency. Consider health and safety issues on stage and on set.
  5. To be able to recognise the signs and take action when a child is tired or unwell.

Duties and Responsibilities

The post of Chaperone is one of responsibility and trust. The duties and responsibilities are as follows:

  1. To make themselves thoroughly familiar with the terms of the performance licence granted by the Licensing Authority and see that as far as lies within their power, the conditions are properly fulfilled.
  2. To ensure no child is permitted to take part in performances without a licence relating to that performance. Unless an exemption has been granted by the Secretary of State or the Licensing Authority.
  3. To have charge of the care and control of each child in their care with a view to securing their health, comfort, kind treatment and moral welfare.
  4. To ensure a register is maintained and available at all time, which includes each child’s personal records, with emergency contact numbers.
  5. To ensure confidentiality is maintained in regards each child’s personal information and it is not disclosed to anyone except to authorised personnel.
  6. To ensure the number of children in your care does not exceed three if you are also acting as a Private Tutor.
  7. To ensure they are not engaged in any other duties (apart from that of a Private Tutor, the capacity as outlined above) whilst the child/ren are in their charge.
  8. To ensure they are in charge and have sight of each child at all times, except when they are in the charge of their parent or a teacher. The maximum number of children must not exceed twelve.
  9. To ensure the dressing room arrangements and toilet facilities etc are suitable and boys and girls over the age of five are not sharing a dressing room.
  10. To ensure that, when a child is not actually performing he/she has adequate meals, rest and recreation; and ensure any special diet requirements for medical reasons or religious grounds is provided for.
  11. To ensure the child leaves the theatre no later than 30 minutes after the end of their part or no later than 10.00 p.m. for children aged thirteen and under and 10.30 p.m. for children over thirteen, which ever is the earliest.
  12. To ensure suitable travel arrangements are in place for each child in their care and that the person agreed by prior agreement, is the person who collects the child.
  13. To ensure the Licensing Authority is informed of any concerns or contravention of the licence issued.
  14. To be aware of health and safety issues and of the procedure for the evacuation of the building in case of fire.
  15. To ensure that no child is discriminated against on the grounds of race, gender, colour, nationality, ethnicity or national origin.

Comments, complaints or compliments

It’s always good for us to hear when things go right but it’s also important to hear if we get things wrong. If you have a comment, complaint or a compliment about our service, in the first instance please contact the Child Employment Team by email at childemployment@birmingham.gov.uk If you wish to escalate a complaint or share your comment or compliment with Birmingham City Council please click on this link http://www.birmingham.gov.uk/yourviews