How to do business with Birmingham City Council
Corporate Procurement Services (CPS) is the purchasing section for Birmingham City Council. It provides specialist procurement advice and support to the Council in all aspects of purchasing goods and services ranging from ordering small simple orders through to Private Finance Initiatives.
CPS ensures that the Council's values and policies are integrated into the procurement process and comply with Council's rules and regulations, national and European law.
Birmingham City Council has launched Finditinbirmingham which is a free of charge web based information service for businesses with a SME’s in the region to access council initiated and private sector business opportunities.
All opportunities to supply Birmingham City Council with goods and services will be sourced through www.finditinbirmingham.com
The Council also uses an electronic tendering Tool - Intend - which runs in conjunction with Finditinbirmingham. Users are able to
- View a list of tenders/contracts/quotations.
- Express interest in a particular tender or quotation.
- Receive tender and/or quotation documentation.
- Safely return tender or quotation documents
- Send and receive correspondence
CPS wants to help and support small businesses and the third sector and has signed to a Concordat and encourage effective trade.
Birmingham City Council has a small business portal that gives advice on business about information and financial assistance. Please see Help and Support for Small Businesses.
Business Link have produced a comprehensive guide to Selling to Government which provides practical advice on the procurement process, procurement regulations and helps suppliers understand the tendering process for public sector contracts.
Important Information for Suppliers regarding Payments
It is the aim of Birmingham City Council (BCC to reduce costs by removing the volume of paper processing. A particular area of focus has been invoice reduction.
Suppliers can input their own purchase order invoices direct into BCC's electronic payment system. Suppliers can also view the status of their invoices.
The system provides benefits such as:
- Lower invoice printing and postage costs
- Prompt processing of PO invoices for payment
- Quicker escalation of any invoice queries
- Ability to view and track the status of invoices
The Supplier Portal is quick and easy to use and does not require formal training. We have produced clear guidelines on how to register and use the system to process your purchase order related invoices or view your payment transactions.
If you are interested in registering to use the Supplier Portal please go to www.birmingham.gov.uk/supplier-portal
If you require assistance or further information please contacts Corporate Procurement email: email@example.com tel: 0121 464 8000
Vendor Payments by Cheque
Birmingham City Council no longer pay vendors by cheque. If you are registered with BCC as a vendor and currently receive payment by cheque please email Vendordata@birmingham.gov.uk explain that you would like to set up BACS payment. Please ensure you include your vendor number. (BACS = Banks Automated Clearing System).
To ensure prompt payment of invoices, please see the attached example of information required.
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